I have over 200 docs, 2000 photos, 110 music albums, miscellaneous bits and pieces and +20 apps on my Mini - and even though its a 256GB, I still have 124GB free. And really, I could prune that further, as I hardly need access to all that daily. Its basically a mirror of what is on my 2017 MacBook Air, which used to be my full-time computer, but is now my work / travel computer.
As I did with my laptop, I have an older external Seagate SSD for Time Machine, and then have another external Samsung (T7 - 500 GB); this is where I keep a manual backup, software download files, plus any media files I don't need on my Mini, but will access as desired (usually via VLCPlayer, IINA or Preview - not locked into Apple's proprietary TV, Music or Photos app).
I also do manual backups to other sources once a month. Local and - for non-essential / private stuff - online.
(Incidentally, because my Air is so 'old', I am able to use a SD Card as its own stand-alone Time Machine via it's built-in port.)
As I did with my laptop, I have an older external Seagate SSD for Time Machine, and then have another external Samsung (T7 - 500 GB); this is where I keep a manual backup, software download files, plus any media files I don't need on my Mini, but will access as desired (usually via VLCPlayer, IINA or Preview - not locked into Apple's proprietary TV, Music or Photos app).
I also do manual backups to other sources once a month. Local and - for non-essential / private stuff - online.
(Incidentally, because my Air is so 'old', I am able to use a SD Card as its own stand-alone Time Machine via it's built-in port.)